Please read these terms carefully before using this website. If you do not wish to be bound by our Terms and Conditions, you are advised not to use the website.
This policy was last updated: 18th July 2018
By providing us with your data, you warrant that you are over 16 years of age.
Wicksteed Park is privately owned by the Wicksteed Charitable Trust, Registered Charity No.1142103. Our registered office address is Barton Road, Kettering, Northamptonshire NN15 6NF. We are registered with the Information Commissioner’s Office (ICO) for data protection reference number Z6513043.
Where we manage personal data, we identify as a Data Controller and recognise and act on our obligations under applicable data protection laws.
Information that you provide to us is retained and processed in accordance with UK data protection legislation. This includes personal data from the following categories:
We collect your data from the following interactions with us:
We use In-Site Software (http://www.insite-parks.co.uk) to manage our bookings for camping and our lodges. You should refer to their website for how they handle privacy and data protection.
Most of the customer data we hold is collected and stored within our Customer Relationship Management System (CRM). Our online bookings are handled by a third party processor and your personal data is stored in order to process your booking and so that we can recognise you when you arrive on park to use your tickets. Personal details will be anonymised after use in accordance with our data retention policy.
Phone calls to us may be recorded and any data relating to the call may be retained by us. The data will be held on the basis of being for our legitimate business needs or in order to fulfil our contractual obligations if you are a client of ours.
By entering our competitions and completing our entry forms you give your consent to your data to be used to administer the competition. Unless you opt-in to receive other services from us or we have another lawful purpose to continue to process your data, it will be archived and/or erased once the competition closes.
We use social media to engage with users through links to our pages on the below channels. We do not keep any specific data that identifies you as an individual, although we may process details of our followers.
Some of the information you provide to us may be considered sensitive personal data which includes information about ethnic or racial origin, political opinions, religious beliefs, trade union membership, physical or mental health, sexual life or criminal record. We will take appropriate additional measures to secure the confidentiality of any special category data.
We do not market this website or our services at those under 18 years old. Consistent with the GDPR we will never knowingly request personally identifiable information from anyone under the age of 16 years old except where legally permitted and with an appropriate adult’s consent.
We will take appropriate steps to delete any personal data of individuals less than 16 years of age that has been collected on our website upon learning of the existence of such data. If you are the parent or legal guardian of a child under 16 who has subscribed to website services, please contact us at email@example.com to have the child's information deleted.
We use CCTV at various locations around the Park and within our facilities. These will process pictures of guests and may also record audio. Cameras are used for health and safety and security purposes and are positioned so to be of minimal intrusion. Videos and images are kept in accordance with our Data Retention Policy. If there is evidence of a criminal act, any recordings may be passed to the appropriate authorities.
Information we get from other sources
From time to time, we may need to obtain information from third parties about you. This will only apply where it is necessary to provide our services and as permitted by law.
We may use the information we collect from you in the following ways:
Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.
We may use Data Processors who act on our instruction in relation to the management of personal data and they must adhere to all data protection laws and regulations. This includes 3rd parties that we use to supply our services. They are provided with personal data on a need-to-know basis and must follow our data security procedures as appropriate.
We will ensure that Data Processors we use only operate on our written instructions and comply with their obligations under the GDPR and all other relevant data protection legislation as may be in force from time to time.
We will only send you emails about our services, i.e. direct marketing, with your express consent. You have the option not to give consent and to withdraw consent at any time. You may withdraw your consent for us to contact you by contacting us at firstname.lastname@example.org. Non-personally identifiable visitor information may be provided to third parties for marketing, advertising or other uses.
Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are subject to our terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate and/or engage with them with due care and caution in regard to their own privacy and personal details. This website nor its owners will not ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email.
Wicksteed Park uses social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised that before using such social sharing buttons, that they do so at their own discretion, and should consider that the social media platform may track and save requests to share a web page, through the users’ social media platform account.
Some social media platforms shorten lengthy urls (i.e. web addresses) by default. Users are advised to take caution and good judgement before clicking any shortened urls as these are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.
This website does not accept payment for services online and does not store or process payment data on our servers. We do not share financial details with 3rd parties.
Payments made directly to us do not require us to process your personal data and only transactional data will be held, both in our manual and electronic filing systems.
First Aid and incident reporting
We are obliged to keep a record of all accidents reported to us which occur on our premises. We will not use the information for any other purpose and it will be stored securely for the minimum time legally required.
We keep your personal information for as long as is necessary to fulfil the purposes for which we collected it for. We will consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure, and the purpose for which the personal data is processed. We are also required to process personal data in order to meet legal, statutory and regulatory obligations. The need to hold personal data is regularly reviewed and data will be disposed of when no longer required.
Your personal data is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems and are required to keep the information confidential.
We take appropriate steps to ensure a safe processing of personal data, however, we cannot guarantee the security of data transmitted through our website or by email. Any transmission is at your own risk.Data Transfers
Any information that you supply to us may be stored and processed by servers located in the UK or within the EEA. Your personal data will only be transferred in accordance with relevant data protection law and if this is to a country outside of the EEA it will be to a country where there are ‘adequate’ or appropriate safeguards in place. The circumstances of this are:
Wicksteed Park recognises a data subjects rights and will uphold these in accordance with data protection laws. You are entitled to see the information held about you and you may ask us about any of the following:
1. Subject access requests
Data subjects (i.e. individuals) have the right to access personal data that is held by submitting a subject access request (SAR). We will endeavour to respond quickly to any such requests, which legally require us to respond within one month of receiving the request and necessary information. A subject access request can be made by email to email@example.com
2. Right to rectification
Data subjects have the right to request that we amend or change personal information that is inaccurate or incorrect.
3. Right to erasure
Data subjects have the right to ask us to delete personal information from our systems without giving any reason and at any time. We will act on any such request without delay.
4. Right to restrict processing
Data subjects have the right to rectification or erasure of personal data in the following circumstances:
5. Right to data portability
Data subjects have the right to obtain and request the transfer of their data to different service providers.
6. Right to object
Data subjects have the right to object to the processing of data at any time based on their particular situation. This includes objecting to profiling unless it is in the ‘public interest’ or exercised lawfully by an official authority. We will only process data under lawful grounds.
7. Right not to be subject to decisions based on automated processing
We do not use any automated processing that results in any automated decision based on a data subject’s personal information.
We will report any unlawful breach of data as required by the GDPR within 72 hours of the breach occurring, if it is considered that there is an actual, or possibility, that data within our control including the control of our data processors, has been compromised. If the breach is classified as ‘high risk’ we will notify all data subjects concerned using an appropriate means of communication. We will report any relevant breaches to the ICO, see below.
If you wish to invoke any of these rights, you should contact the person responsible for data protection by emailing us at firstname.lastname@example.org
You can control the use of your data by signing up to one or more of the preference services operating in the UK: The Telephone Preference Service (TPS), the Corporate Telephone Preference Service, or the Mailing Preference Service (MPS). These services can prevent you from receiving unsolicited marketing communications.
If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at email@example.com
If you have any concerns about how we handle your data, please contact the us by email to firstname.lastname@example.org
If you want to raise a concern about the use of your data, you can contact us by email to email@example.com. Alternatively, you can formally raise a concern or complaint to the Information Commissioner’s Office (ICO) directly on 0303 123 1113, or see the options for reporting issues on https://ico.org.uk/concerns/
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